Principle 6
Respect the rights of investors
DUET has developed a security holder communications policy. The cornerstone of this policy is the delivery of timely and relevant information as described below.
Investors are provided with an annual report and financial statements either by accessing DUET's website or in hard copy, if specifically requested, which keep them informed of DUET's performance and operations. Investors are notified in writing when this material becomes available and are provided with details of how to access it.
DUET's policy is to lodge market-sensitive information with the ASX and place it on its website, including annual and interim result announcements and analyst presentations, as soon as practically possible. DUET's website (www.duet.net.au) contains recent announcements, presentations, past and current reports to security holders, answers to frequently asked questions and at least a three-year summary of key financial data. Investors may also register here to receive email copies of DUET's significant ASX announcements. Domestic investor roadshows are held regularly throughout Australia. International roadshows are also held for institutional investors. Where they contain new information, analyst and roadshow presentations are released to the ASX and included on the DUET website.
DUET also produces an analyst package which is updated annually. This comprehensive guide aims to provide transparency of DUET's investments and structure. The analyst package is released to the ASX and consists of detailed business descriptions, corresponding financial variables and financial modelling tools.
Meetings of the three DUET entities are convened at least once a year, usually in November. DIHL is required to hold an annual general meeting (AGM) each year.
In the case of the trusts, which are not required under the Corporations Act to hold an AGM, these are usually informal annual meetings unless there is formal business to be considered. An AGM is held for DIHL at the same time. Presentations by the chairman and CEO at the AGM are webcast.
For formal meetings, an explanatory memorandum on the resolutions is included with the notice of meeting.
Unless specifically stated in the notice of meeting, all holders of fully paid securities are eligible to vote on all resolutions.
In the event that security holders cannot attend formal meetings they are able to lodge a proxy in accordance with the Corporations Act. Proxy forms can be mailed or lodged by facsimile.